Administrative Assistant

Provides complete administrative support to the Executive team and other departments at TROSA.

Duties and Responsibilities:

• Serve as administrative support to executive team (including CEO, CFO, Chief Operating Officer, Chief Program Officer, and Chief Development Officer)
• Prepare reports for President/CEO utilizing Microsoft Office and conduct research as needed
• Maintain administrative offices and ensure it has appropriate supplies and equipment functions properly
• Serve as administrative support to other staff as needed
• Log incoming invoices and payments and submit daily to Finance Department
• Set up A/V equipment as needed
• Coordinate catering for events and meetings and ensure refreshments and supplies in conference rooms are stocked
• Supervise the sorting, logging and distribution of all mail for over 400 residents and staff
• Compile documents for TROSA Board of Directors meetings
• Serve as liaison between callers and the President/CEO, fielding requests and calls as appropriate
• Ensure that sufficient and appropriate materials are available at the reception desk area for visitors
• Order office supplies as needed
• Take, print, edit, and frame photographs of new hires, new Senior Residents, and any other photographs as needed by President/CEO
• Organize and prepare for tours of TROSA properties including coordinating dates and tour guides
• Organize and coordinate TROSA speaker engagements in the community; organize voter registration for residents and candidate forums.
• Maintain a variety of spreadsheets and databases such as ones that track volunteer hours by TROSA, community volunteers at TROSA, and donations given to the community
• Coordinate annual drives and applications during the year, such as Coats for Kids/Families and Toys for Tots

Knowledge, Skills and Abilities

• Excellent organization and time-management skills
• Full proficiency in G Suite and Microsoft Office Suite both in using and creating documents
• Strong commitment to confidentiality
• Ability to problem-solve with tasks and people
• Detail-oriented and extremely organized

Credentials or Experience

• High school or college education
• 4-6 years of administrative office experience preferred, executive level a plus
• Equivalent combination of education and experience
• Previous Administrative or Office Management strongly preferred

This is a 40-hour week role with benefits. This position is not remote and is located on our Durham campus. Please email your cover letter, resume and salary expectations to careers@trosainc.org

NO PHONE CALLS PLEASE