General Description
The Orange County Criminal Justice Resource Department has an opening for a Grant Management Specialist. This is a permanent part-time, fully benefited position. An employee of this class is primarily responsible for ensuring grant compliance and reporting, developing and preparing communication tools, maintaining the website, providing outreach to justice-involved individuals, and performing administrative tasks in support of the Criminal Justice Resource Department.
Work is performed under the general supervision of the Criminal Justice Resource Director with some leeway for independent judgment within the framework of applicable rules, regulations, policies and procedures in the performance of duties, both in terms of planning and accomplishing work and in making decisions. This position does not supervise staff. Does related work as required.
Examples of Essential Functions
Examples of Essential Functions
Following are examples of typical work activities and responsibilities. The incumbent may be responsible for performing other related duties and responsibilities as required or assigned. A position may not include all the work examples given, nor does the list include all that may be assigned.
Coordinates the administration of CJRD grants and projects; analyzes grant requirements and establishes systems and procedures for adequate documentation and ensures compliance with applicable state and federal requirements.
Assists with the preparation and submission of federal and state grant applications to support the goals of the County, municipalities and the court system.
Reconciles grant expenditures to ensure appropriate allocation of grant funds; tracks grant expenditures and matching costs, as well as indirect costs associated with applicable grants.
Reviews detention center, law enforcement and provider data and prepares reports required for adherence to grant requirements.
Maintains the departmental website and coordinates communication efforts about department initiatives to justice-involved individuals and community groups; assists in developing and distributing education and outreach material.
Performs administrative functions including creating files and forms, collecting data, preparing reports and spreadsheets and monitoring budget expenditures.
Performs clerical duties including answering incoming calls, processing mail and emails, making copies, scanning and printing documents.
Maintains confidential client and employee records and integrates procedural requirements into operations; ensures strict confidentiality is maintained at all times.
Supports department initiatives; assists with special projects as requested.
Adheres to the department’s safety rules and regulations.
Uses computer applications or other automated systems such as Excel spreadsheets, PowerPoint, word processing, calendar, e-mail and database software in performing work assignments.
Typical Qualifications
FULL PERFORMANCE OF KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of the principles of office management and standard record keeping procedures.
Good knowledge of grant administration practices and requirements, and the ability to prepare and analyze fiscal and statistical data and reports.
Excellent written communication skills.
Excellent technological skills.
Good knowledge of accounting, payroll, budget bookkeeping practices.
Good knowledge and support of criminal justice programs and local resources and agencies that assist the department’s efforts.
Good knowledge of HIPAA guidelines and the ability to apply confidentiality guidelines to client information and records.
Good knowledge of the departments, functions, policies, and practices of County government.
Strong commitment to racial equity, jail alternatives, criminal justice reform, harm reduction and innovations for enhanced deflection and diversion from the legal system.
Skill in public and interpersonal relations, and the ability to effectively communicate and advocate both orally and in writing.
Skill in providing excellent customer service.
Skill in establishing priorities and organizing work.
Skill in producing effective communication tools with various forms of media, and the ability to convey a message with verbal, graphic and written communication skills; must be comfortable in speaking/working with groups of varying size.
Ability to demonstrate sound judgment, integrity, resourcefulness, accuracy, thoroughness and the physical condition commensurate with the demands of the position, while maintaining an ethical standard of care.
Ability to recognize and analyze problems, gather relevant information, establish facts, draw valid conclusions and make effective decisions.
Ability to retrieve, analyze and compile information from databases, perform research and prepare reports.
Ability to establish and maintain effective professional relationships with and between justice stakeholders, County employees, outside agencies and clients; ability to work collaboratively with others.
Ability to relate well with others under stressful conditions.
Ability to perform mathematical and budget calculations.
Ability to effectively use computer applications such as spreadsheets, word processing, calendar, email and database software in performing work assignments.
MINIMUM QUALIFICATIONS
Graduation from an accredited college or university with a Bachelor’s Degree AND one (1) year of work experience in communication, grants administration, office administration or financial management; OR
Graduation from an accredited college or university with an Associate’s Degree in Business Administration or related field of study AND three (3) years of work experience in office administration.
Experience in grant management, website management and public communications is preferred.
Bilingual applicants are encouraged to apply.
SPECIAL REQUIREMENTS
Possession of or ability to readily obtain a driver’s license valid in the State of North Carolina for the type of vehicle or equipment operated.
Supplemental Information
PHYSICAL REQUIREMENTS AND POSSIBLE HAZARDS
Must be able to physically perform the basic life operational support functions of standing, sitting, walking, typing, grasping, talking, hearing, handling, reaching and repetitive motions of the hands and wrists.
Must be able to perform light work exerting up to 10 pounds of force occasionally or frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or move objects.
Must possess the visual acuity to perform extensive reading, prepare and analyze data and figures, perform accounting and extensive reading and operate a computer terminal.
Orange County is an Equal Opportunity and Affirmative Action Employer
